Even before the Covid19 pandemic changed the way offices operated, creating the most optimum workplace structure was a challenge.

Then of course with forced work from home, a new set of challenges arose and made things that much more complicated for business owners or managers.

At the moment, companies are facing multiple operational dilemmas. When should they ask some or all of their staff members to return to office? How long should work from home continue? Even if employees return to the workplace, how do we cope with the new reality that Covid19 has introduced?

For some types of businesses, work from home is just not an option. Unless you are one of the those IT companies or digital marketing firms that have people mainly working on laptops and the only real requirement is a stable internet connection, you need to think of solutions that will bring productivity back to the levels that you desire.

One of the solutions that many entrepreneurs have implemented is a desk and meeting room booking system.

What is a desk and meeting room booking system?

For the uninitiated, a desk and meeting room booking system is a software that allows seamless booking of resources in the office. This includes meeting rooms, desks, co-sharing spaces, IT infrastructure etc.

Most such booking software come with desktop as well as mobile applications. They also integrate with leading productivity and calendar tools.

Employees, as per their requirement can look at the inventory available to them and book as required. This mainly works well for booking conference rooms, scheduling meetings and having team members show up at the exact time as per the meeting schedule.

What are the advantages of meeting room booking software?

There are several advantages of using meeting room booking software at offices. Some of the benefits are as follows.

Workplace Efficiency

What booking software does so well is the optimum utilization of resources in a company. This has a direct impact on workplace efficiency, increasing productivity of employees as well.

With desk and meeting room booking systems, employees can easily book a resource as required. They know exactly the inventory available to them, at what time and also which team members can have access.

As per the booking schedule, employees can show up at that time and there is no need to constantly check with resource managers and other staff for what is available and when.

Simpler Management System

Carrying on from the above point, the need for human intervention to maintain resources go down in an office.

Employees as per their booking, can utilizing meeting rooms, desks, IT resources etc. They do not need to check with others. There is no need for any kind of arguments or unnecessary chatter on who needs the resources and when.

Meeting room booking software are especially useful for cosharing spaces. It leads to such simpler management systems.

Integration with employee calendars online also means everyone knows exactly where they need to be and when. Teams can interact with each other and utilize booked spaces as required. Other teams can schedule their own meetings as per the bookings available.

Maintain Social Distancing

This has been a real challenge and I believe it is something offices will have to deal with for a long time to come. Regardless of the Covid19 situation, managers and employees would want a system that is safe, efficient and flawless.

With desk and meeting room booking software, employees do not need to gather around a space when not required. They will know when to arrive, when to utilize the meeting rooms and when they need to leave.

Booking software is definitely something to look at if any firm wants to ensure they are maintaining new Covid19 norms and social distancing amongst employees.

Final thoughts

A lot of managers still feel meeting room booking systems are mainly meant for cosharing spaces or even hotels.

The reality though, they have become the norm for most companies. Resource booking software allows for the most optimum utilization of company resources and at the same time allows for maintaining Covid19 related office norms.